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SOPs / Forms

Forms can be found under the department areas that they are most relevant to.  You can scroll through this page to find the form you need or you can use the index below to navigate to sections of the page.

The forms are in various formats dependent on the use of the form, common formats include Microsoft Word documents, Microsoft Excel workbooks, HTML formats, and PDFs.  If you have the appropriate software on your computer downloading a form is as simple as clicking the "download" link next to the form's title.  A "File Download" window may appear asking if you want to open or save the file.  You can select either option, though, if you want to view the form it is more direct to select open and then save or print the form after it has opened.

Some forms are to be printed and photocopies should then be produced as needed.  Please do not make photocopies of photocopies.  Other forms are padded and distributed by the support office as needed, these forms are available here for your viewing convenience and should not be printed for use.  Some forms are to be saved to your computer's "My Documents" for later use in a variety of ways which might include saving files to a new name and e-mailing them. 

If a form is padded and thus distributed by the support office an "order" link will be available.  The "order" link opens an email that will be addressed to the appropriate person in the support office.  Please use this link to request more forms.  Be sure to plan ahead and order more forms when inventories are low, not entirely depleted.  The "instructions" link will take you to the related PAP that explains the use of the form and provides instructions for it. 

Please keep in mind that some files are large and will take time to download, please have patience.  If you have any problems downloading forms please contact the support office.  "Download" and "instructions" links  are underlined, if they are not underlined they are not yet available but will be soon.

Index To Navigate Through This Page

Accounting Engineering Food & Beverage
Front Office General Manager Housekeeping
IT & MIS Loss Prevention Personnel / Payroll
Purchasing Sales & Marketing  

 

Accounting
Direct Bill Application Download (31 KB)    

Expense Report

Download (23 KB)    

Expense Tracking Journal

Download (125 KB)    

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Engineering
Electrical Breaker Inventory Instructions Download (8 KB)    
Equipment Identification Label Instructions Download (16 KB)    
Equipment Maintenance And Repair Data Card Download (19 KB)    
Monthly Boiler Inspection Log Sheet Download (8 KB)    
Monthly Maintenance Schedule Download (45 KB)    
Swimming Pool Inspection Log Sheet Download (33 KB)    
Valve Inventory Download (7 KB)    
Air Filters Download (6 KB)    
Light Bulb Inventory Download (8 KB)    
PM Checklist: Exterior Download (140 KB)    
PM Checklist: Corridor Download (140 KB)    
PM Checklist: Banquet/Meeting Space Download (140 KB)    
PM Checklist: Guest Room Download (140 KB)    

PM Checklist: Lobby / Front Desk

Download (140 KB)    

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Food & Beverage
       

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Front Office      
Best Western Audit Checklist Download (23 KB)    
Best Western Credit Card Authorization Form Download (25 KB) Instructions  
Best Western Property Map Download (536 KB)    
Best Western Release From Liability Download (26 KB)    
Best Western Shift Checklists Download (35 KB) Instructions  
Best Western Welcome Letter Download (27 KB)    
Contractor Vendor Sign In Sheet Download (16 KB)    
Days Inn Audit Checklist Download (18 KB)    
Days Inn Credit Card Authorization Form Download (25 KB) Instructions  
Days Inn Property Map Download (654 KB)    
Days Inn Release From Liability Download (26 KB)    
Days Inn Welcome Letter Download (27 KB)    
Flash Report Download (71 KB)    
Group Inquiry Form Download (21 KB)    
Guest Call Back Log Sheet Download (18 KB)    
Guest Resolution Log Sheet Download (20 KB)    
Key Sign Out Sheet Download (59 KB)    
Local Availability Download (17 KB)    
Service Request Log Download (17 KB)    
Shuttle Sign Up Sheet Download (16 KB)    
Under 21 Liability Form Download (27 KB)    
Wakeup Call Log Download (17 KB)    

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General Manager
10-Day Forecast Download (26 KB)    

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Housekeeping
Guest Room Inspection Report Download (39 KB)    
Public Space Cleaning & Checklist Download (78 KB) Instructions  
Linen Inventory And Lost Linen Sheets Download (34 KB)    
Key Sign Out Sheet Download (23 KB)    
Expense Tracking Journal Download (21 KB)    
Daily Payroll Sheet Download (6 KB) Instructions  
10 Day Forecast Download (23 KB)    
Bed Bug Room Inspection Download (24 KB)    
Purchasing for Housekeeping (including Vendor Vendor Pricing Analysis) Download (70 KB) Instructions  
Breakfast Attendant Checklist Download (56 KB)    
Vendor Pricing Analysis Download (34 KB) Instructions  

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IT & MIS
Backup Log Sheet Download (222 KB) Instructions  
       

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Loss Prevention
Safety Inspection Record Download (14 KB)    
Incident Report Download (10 KB)    

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Personnel / Payroll
All Employee Meeting Schedule Download (19 KB)    
Application for Employment Download (37 KB)    
Authorization to Release Information Download (58 KB)    
2007 W-4 Download (224 KB) Instructions  
Change of Status Download (12 KB)    

Daily Labor Spreadsheet

Download (88 KB)    
Direct Deposit Access Form Download (376 KB)    
Engineering Ongoing Training Schedule Download (18 KB)    
Executive Office Key Responsibility Download (17 KB)    
Exit Interview Questions Download (19 KB)    
Front Office Ongoing Training Schedule Download (18 KB)    
Housekeeping Ongoing Training Schedule Download (18 KB)    
I-9 Download (246 KB) Instructions  
I-9 Handbook Download (2014 KB)    
Master Key Responsibility Download (17 KB)    
Name Tag Responsibility Download (18 KB)    
New Hire Checklist Download (11 KB)    
New Hire Orientation Download (18 KB)    
New Hire Orientation Checklist Download (19 KB)    
Notification Form of Employee Violations Download (488 KB)    
Performance Appraisal Download (16 KB)    
Performance Appraisal Supervisor Download (15 KB)    
Performance Evaluation-GSA Download (40 KB) Instructions  
Performance Evaluation-Room Attendant Download (38 KB) Instructions  
Performance Evaluation-Maintenance Download (30 KB) Instructions  
Performance Evaluation-Night Auditor Download (38 KB) Instructions  
Performance Appraisal Form Download (40 KB)    
PreAdverse Letter Download (69 KB)    
Reference Checking Form Download (10 KB)    
Request for Overtime Form Download (19 KB) Instructions  
Request Office Absence Form Download (20 KB)    
Uniform Agreement Download (19 KB)    

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Purchasing
         

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Sales & Marketing
Best Western Reservation Script Download (28 KB)    
Daily Rate Sheet Download (25 KB)    
Group Inquiry Form Download (21 KB)    
Reservations Checklist Download (13 KB)    
Reservations Checklist Description Download (11 KB)    

Res Stroke Sheet

Download (19 KB)    

Weekly Revenue Forecast Combined

Download (36 KB)    

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