Personnel File Checklist must be included in every
employee's personnel file. Each item on this form must be initialed and dated by
the responsible supervisor or manager. Initialing and dating the item indicates
either that a form was properly completed and can be found within the file, that
required searches were undertaken and the documentation can be found within the
file, or that certain material or information was reviewed with the employee and
that the employee understood the material or information.
It is crucial that this form be maintained throughout the
employee's tenure with the hotel in order to ensure that we have consistency in
the paperwork on file for all employees and consistency in orientation. It is
especially crucial that these items not be initialed and dated without actually
occurring. Forms such as these can be used as evidence in legal proceedings and
if items are designated as having been completed without actually occurring, you
expose the hotel and yourself to possible liability.
to download Personnel File Checklist form